How to organize an event yourself

1. Budget and guest count

First of all, set a realistic budget and an estimated guest count. These two numbers drive every other decision: the size of the venue, the type of catering and the level of production. Prepare an organized guest list with an estimated attendance rate, so the numbers don't catch you off guard.

2. Choosing a venue or garden

Check for a central location for both families, full business licensing, insurance and kashrut. Visit in person, get a detailed price per plate including all extras, and make sure every verbal promise is documented in a signed addendum to the contract.

3. Booking vendors

Photographer, DJ, design, sound and lighting. Book each vendor as early as possible, read reviews carefully, and ask to see previous work. Make sure the dates and times are coordinated between all of them.

4. Timeline for the evening

Build a detailed schedule: reception time, entering the ceremony, speeches, courses and dancing. Share the timeline with all the vendors so everyone works to the same pace.

5. Seating and reception

Prepare an organized seating plan, including a reserve table for unexpected guests and parking for close family. Plan the reception so guests feel welcome from the very first moment.

6. Running the night itself

Here comes the hard part: while you're supposed to be enjoying, someone has to watch the food, coordinate the vendors and put out fires. If you're doing it alone, appoint a trusted family member to be responsible, so you can be part of the celebration.